Who we are
The Oklahoma Orchid Society, Inc., (OOS) is a non-profit organization. Our secure website address is: https://okOrchidSociety.org.
What personal data we collect and why we collect it
Contact forms
The Oklahoma Orchid Society will not collect any personal data, e.g. your name, address, telephone number, and email address, unless you provide it voluntarily. You may choose to provide us with personal data, in order to join the Oklahoma Orchid Society, to purchase an item, to register for an event, or to receive an email from the Society. When you submit your personal data, you are consenting to such use. Any personal data collected from visitors to our website is kept private by the Oklahoma Orchid Society.
We might at times share membership information with other organizations. You can opt out by emailing the OOS Secretary your membership name and the subject line “opt-out”.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
For additional information about this website’s use of cookies, see the OOS Cookie Policy.
Embedded content from other websites
The Society’s website contains links to other websites, and articles on our site may include embedded content, e.g. videos, images, articles, etc. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. Oklahoma Orchid Society is not responsible and cannot be held liable for the content and/or the privacy policies of external websites.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
The Oklahoma Orchid Society employs methods to track usage of the Society’s website. No personal identification is utilized in this tracking, the sole use of which is to assist in determining how to improve the Society’s website and membership services.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Updates to the Privacy Policy
The Oklahoma Orchid Society reserves the right to change the Privacy Policy at any time and will immediately post the updated policy on this website.